Certified Supply Chain Professional (CSCP) Practice Exam

When maintaining software records, what aspect is vital for licensees?

1. Keep records of user preferences

2. Record expiration dates and renewals

3. Limit access to senior management only

4. Ignore software changes

The correct answer is: Record expiration dates and renewals

Recording expiration dates and renewals is crucial for licensees of software because it ensures they remain compliant with software licensing agreements and avoid unintentional lapses that can lead to legal consequences or disruption in operations. Understanding the timeline for licenses allows organizations to proactively manage software renewals and budget accordingly, which is important for maintaining uninterrupted access to the software and its updates. Moreover, keeping track of these dates helps organizations evaluate whether their current software solutions continue to meet their needs or if they need to explore alternatives. This aspect of record maintenance supports effective asset management within the organization, helping to optimize resources and prevent unnecessary costs associated with expired licenses or late renewals. In contrast, while keeping records of user preferences, limiting access to senior management, or ignoring software changes might seem relevant in some contexts, they do not directly address the fundamental requirement of ensuring active compliance with the licensing terms and preventing potential operational disruptions or penalties.